Job Listings

Proposals & Marketing Coordinator

Job Type:
Full Time
Posting Date:
Deadline Date:
Toronto, ON
Company Name:
Brook McIlroy
Company Information:
Brook McIlroy is an award-winning architecture, urban design, landscape architecture, community planning, transportation planning and public art practice with studios in Toronto, Thunder Bay and Winnipeg. Founded on the ambition to address the complex and interrelated challenges of contemporary Canadian communities, we provide creative solutions through a multi-disciplinary team approach.

Projects span from large-scale urban visions and implementation strategies to the detailed design of communities, districts, buildings, landscapes, campuses and civic infrastructure. Each project is approached as a unique challenge focused on client engagement, community consultation and thorough place-specific research. A unique focus of our practice is our collaboration with Indigenous Peoples across Canada to restore Indigenous presence to cities, towns, and communities. Twenty percent of our professional staff of 35 are Indigenous and lead our Indigenous Design Studio. We are the first architecture and planning company in Canada certified by the Canadian Council for Aboriginal Business's Progressive Aboriginal Relations (PAR) program.
Job Details:

The Position: Proposals & Marketing Coordinator

The successful candidate will be a highly creative and productive individual responsible for managing and preparing proposal submissions and coordinating marketing activities for our multi-disciplinary design practice. They will have proficiency in writing, editing and document production with proven skills in the following software applications: InDesign, Illustrator, Photoshop, Microsoft Word, PowerPoint, Excel and mail list database systems. Excellence in writing, teamwork, a pro-active attitude, great communication skills and attention to detail are essential qualities required for this position. Based in Toronto the Marketing & Proposals Coordinator will also serve the needs of our offices in Thunder Bay and Winnipeg. As a result travel to these offices may be necessary once or twice a year. A post-secondary degree in related professions and prior experience in proposal writing and marketing are required.

Key tasks include:

Preparing Proposals and RFP Submissions:

  • Managing and regularly updating a database of company service profiles, project profiles and CV’s
  • Researching RFP postings
  • Writing and preparing RFP submissions
  • Assisting in the development of Gantt charts and fee proposals
  • Assisting in assembling a team of sub-consultants
  • Assembling proposals into highly graphic InDesign documents
  • Managing the production of printed documents

Managing Marketing Activities:

  • Maintaining and updating company websites
  • Managing social media presence
  • Maintaining mail lists and contacts database
  • Identifying marketing and networking opportunities
  • Preparing awards submissions
  • Preparing newsletters and e-blasts for distribution
  • Preparing advertising content
  • Coordinating media contacts and news releases
  • Coordinating photography and video documentation of projects and events

Contact Info: 

Please submit a PDF copy of your resume and cover letter to Rajko Jakovic, Senior Associate at

We thank all applicants for their interest, however; only those candidates selected for an interview will be contacted.